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NCD releases final report in series on ACA and people with disabilities

February 24th, 2016  |  Deborah Hammonds  |  Add a Comment

Earlier this month, the National Council on Disability (NCD) released its final report of a three-part series on people with disabilities and the Patient Protection and Affordable Care Act (ACA), also known as Obamacare. The report, Monitoring and Enforcing the Affordable Care Act for People with Disabilities, analyzes key legal safeguards in ACA implementation regulations that can help people with disabilities secure essential care and supports.

Recognizing some of the steps taken by the U.S. Department of Health and Human Services Centers for Medicare and Medicaid to assist members of the public in navigating the relatively new law and its proposed rules, the report also includes questions in each chapter designed to raise awareness about potential options and topics to consider after the rule becomes final. In addition, the report outlines legal duties; identifies those responsible for fulfilling those duties; and explores some potential avenues for redress where applicable.

NCD states that its goal for this report is to flag issues for monitoring by the disability community to ensure that people with disabilities fully share in ACA’s promised gains while avoiding potential risks posed by ACA. The report is designed to provide a starting point for people with disabilities and their advocates, facilitating in the process of spotting issues that may warrant further work. The agency also notes that much of its analysis in the report is necessarily provisional as many key ACA provisions have not received judicial interpretation. Many important regulations remain subject to revision.

The full report is available on NCD’s website. The first two reports in the series, Implementing the Affordable Care Act (ACA): A Roadmap for People with Disabilities and The Impact of the Affordable Care Act: A 2015 Status Report, are also available on the agency’s website, www.ncd.gov.

Submitted to President Obama on February 2, the report is the result of NCD’s cooperative agreement with the Urban Institute in NCD’s study called “The Affordable Care Act and What It Means for People with Disabilities.” NCD is an independent federal agency charged with advising the President, Congress, and other federal agencies regarding policies, programs, practices, and procedures that affect people with disabilities.

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Nino and me

February 18th, 2016  |  Lisa Milam-Perez  |  Add a Comment

By Lisa Milam-Perez, J.D.

Ah, I admit it. Justice Scalia’s passing has saddened me.

Nino first stirred my passions in law school with those magnificent dissents. I relished the reasoning, the language, the snark, even as I disagreed so vehemently with the premise, the politics. Plus, he was a character. So bombastic, so brazen, so Italian. I was smitten. I’ve always had a weakness for the bad boy, I’d say, in a sheepish effort to justify my misplaced ardor. Friends would excoriate me, plead with me, try to talk sense into me. “You just don’t know him like I do.”

I visited the Supreme Court in 1998. By sheer coincidence, it was oral argument day in Faragher and Ellerth. Of course, these two gigantic sexual harassment cases drew tremendous attention at the time, and an unwieldy throng descended upon the High Court that day. Consequently, visitors were shuffled into the viewing chambers for mere two-minute stints, then out. My husband laughed, bemused, as I strained my neck for at least a passing glimpse of my beloved Nino.

Two years later, Bush v. Gore threw cold water on the romance. It was the first High Court ruling in my lifetime in which I was viscerally present, deeply conscious of the real-life consequences of the lofty opinions emanating from those hallowed halls. Their words can devastate, no matter how artful their prose. I’m far more jaded now. And, frankly, Nino turned more truculent, cranky, and out of touch. He was bad for me, I knew. Bad for America, as I saw it.

Occasionally thereafter, though, I’d read one of his biting dissents and smile, laugh, enjoy a passing twinge of remembrance. Yes, what we once had …

I remembered anew as I read the statement issued by Justice Ginsburg, one of the Court’s staunchest progressives, of course and, famously, one of Justice Scalia’s closest friends:

Toward the end of the opera Scalia/Ginsburg, tenor Scalia and soprano Ginsburg sing a duet: “We are different, we are one,” different in our interpretation of written texts, one in our reverence for the Constitution and the institution we serve. From our years together at the D.C. Circuit, we were best buddies. We disagreed now and then, but when I wrote for the Court and received a Scalia dissent, the opinion ultimately released was notably better than my initial circulation. Justice Scalia nailed all the weak spots—the “applesauce” and “argle bargle”—and gave me just what I needed to strengthen the majority opinion. He was a jurist of captivating brilliance and wit, with a rare talent to make even the most sober judge laugh. The press referred to his “energetic fervor,” “astringent intellect,” “peppery prose,” “acumen,” and “affability,” all apt descriptions. He was eminently quotable, his pungent opinions so clearly stated that his words never slipped from the reader’s grasp.

Justice Scalia once described as the peak of his days on the bench an evening at the Opera Ball when he joined two Washington National Opera tenors at the piano for a medley of songs. He called it the famous Three Tenors performance. He was, indeed, a magnificent performer. It was my great good fortune to have known him as working colleague and treasured friend.

Everyone has moved on, focused now on the political machinations that follow his death and, closer to home, contemplating the labor and employment implications. Here are two particularly astute analyses:

As for me? I’ll take solace in Justice Kagan’s dissents; she seems to be emerging as Justice Scalia’s rhetorical, if not philosophical successor. Aside from a few disheartening positions in wage-hour cases, though, the romantic tension of strenuously opposing viewpoints just isn’t there. Sigh. But regardless of who will replace Justice Scalia—and when—the Supreme Court will be a far less entertaining place to visit.

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Despite $1 million cut in OFCCP budget, neither agency nor President seem daunted by Congressional criticisms

February 16th, 2016  |  Cynthia L. Hackerott  |  Add a Comment

Under the Consolidated Appropriations Act of 2016 (CAA), signed into law by President Obama on December 18, 2015 (Public Law No 114-113), the OFCCP was allotted $105,476,000 for Fiscal Year (FY) 2016, which is a $1 million cut from the OFCCP’s FY 2015 budget. This cut reflects disapproval in the Republican-controlled Congress of the OFCCP’s current enforcement practices, including the agency’s use of statistics and what some view as an unnecessarily aggressive approach to audits of federal contractors. While this budget reduction will slow down the agency’s ambitious regulatory and enforcement agenda, neither the OFCCP nor the President appears to be daunted by these Congressional concerns.

Request for almost $8.7 million budget increase. Despite the cut to the OFCCP’s FY 2016 budget, the President’s budget proposal for fiscal year 2017 would increase the agency’s budget by $8.693 million. In his FY 2017 budget proposal, released on February 9, 2016, President Obama requests $114.169 million for the OFCCP which includes 615 full-time equivalent (FTE) employees. The FY 2017 request would keep the OFCCP’s current (FY 2016) level of 615 FTE employees, which is down from 620 FTE employees in FY 2015. The proposal includes an increase of $1.890 million for the creation of two Skilled Resource Centers for compliance officer training and $3.3 million for the continued modernization of the agency’s core Case Management System.

Statistics and “quotas.” In both the House and Senate Appropriations Committees Reports on the bill, the Committees used the politically charged term “quotas” in expressing concerns that the OFCCP “has lost its focus on identifying and addressing real employment discrimination,” and is instead focusing on “quotas” by overly relying on statistics/statistical analysis in evaluating contractors. The Senate Report (114-74, p. 29) asserts that “[s]trict and exclusive use of statistical significance tests effectively requires contractors to use a quota hiring system in violation of the Civil Rights Act to avoid adverse impact claims by OFCCP.”

In the OFCCP’s FY 2017 Congressional Budget Justification, the agency responds by stating that its “regulations neither create nor enforce quotas,” and that it “does not insist on quotas in entry-level hiring or any other cases.” Rather, according to the agency, “following Supreme Court precedents, OFCCP considers statistical evidence to determine whether there are statistically significant disparities based on race, sex, or national origin among individuals who are qualified and available for the positions under review.” Moreover, the OFCCP “would not pursue a matter solely on the basis of a statistical disparity where a contractor establishes a legitimate and valid explanation for that difference or where the contractor has established that the statistical disparity does not exist,” the agency maintains.

The agency asserts that during compliance reviews, it “not only performs quantitative analyses but also assesses a variety of other evidence.” In cases with potentially significant statistical disparities, “OFCCP investigators will review documents and interview managers and workers.” Further, the agency “requests and considers any information that contractors are willing to provide to explain a disparity in hiring rates or any other employment practice.”

“When contractors provide credible, legitimate, nondiscriminatory, and legally sufficient explanations for potential violations that OFCCP has identified, the agency will adjust its findings accordingly. This includes explanations that address portions of the violation or information that would properly mitigate some portion of the back pay owed to affected workers,” the agency notes.

Aggressive audit practices. The Senate Report also notes “reports that OFCCP is increasingly subjecting contractors to overly broad and unnecessary document and data requests as well as unreasonably numerous and lengthy compliance reviews.” Disagreeing, the OFCCP asserts that it “does not subject contractors to unreasonable or unnecessary compliance reviews or document or data requests. Contractors are selected for compliance evaluations based on a neutral selection process that uses multiple information sources and factors to develop a scheduling list.” Moreover, the audit scheduling letter and accompanying itemized listing of documents and data that contractors are required to submit have been approved by the Office of Management and Budget (OMB) in accordance with the Paperwork Reduction Act, the OFCCP notes, adding that during the course of an evaluation, contractors may be asked to provide additional information as needed.

“[O]ver the last five years, administrative law judges and courts have repeatedly upheld the validity and constitutionality of this process and OFCCP’s authority to obtain the information requested in compliance evaluations,” the agency points out. It cites the 2011 decision by the federal district for the District of Columbia in United Space Alliance v. Solis which states that submission to OFCCP investigations “is the price of working as a federal contractor.”

The House Report (114-195, p. 16) asserts that the “OFCCP should end its reliance on threatening sanctions, including debarment and the costs associated with an extremely drawn-out administrative litigation process, to induce contractors to waive their legal rights and to enter into conciliation agreements that are not justified by the evidence.”

Yet, the agency maintains that it “does not threaten contractors with debarment or other sanctions to induce them to enter into unjustified conciliation agreements”; rather, it “issues notices of discrimination violations only where there is an ample evidentiary record supporting findings of discrimination.” According to the OFCCP, when it “does issue a notice of violation, it attempts to negotiate a conciliation agreement and, as part of that negotiation, requests and considers any information that contractors provide.”

Finally the OFCCP says it “consistently seeks to resolve cases without litigation, a goal supported by the record. In FY 2015, OFCCP closed 518 cases with findings of violations but referred only 13 cases to the [Department of Labor’s] Solicitor’s Office for enforcement.”

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Employer entitled to reimbursement of training costs from employee who leaves employ prematurely

February 11th, 2016  |  Ron Miller  |  2 Comments

Was an employer entitled to recoup the costs of a training program it provided for an employee who, upon completion, left for other employment? Or was the lawsuit pursued by the employer just an effort to circumvent the FLSA’s “free and clear” payment requirement with respect to wages, or an unlawful attempt to shift business expenses onto the employee in violation of the California Labor Code? In USS-POSCO Industries v. Case, a California appeals court affirmed a lower court’s grant of summary judgment in favor of the employer and had no trouble rejecting the employee’s various arguments as to why the reimbursement agreement should not be enforced.

Shortage of skilled workers. The employer was faced a shortage of skilled Maintenance Technical Electrical (MTE) workers. To address this problem, it entered into an agreement with a union implementing a learner program. Moreover, the employer and union recognized that due to the strong demand for MTE workers, the company needed to retain successful candidates as employees for a reasonable time in order to recoup its substantial investment—approximately $46,000— in their training. Thus, they agreed that candidates in the learner program would sign an agreement that would require reimbursement for a portion of the training should a candidate voluntarily terminate employment within 30 months of completion of the program.

This dispute arose when an employee who voluntarily enrolled in the three-year, employer-sponsored educational program quit his job with the employer just two months after completing the program. As required of candidates for the program, he had agreed to reimburse the employer a prorated portion of program costs. However, when the employer sought reimbursement, the employee balked at the $28,000 bill. After the employer sued for breach of contract and unjust enrichment, the employee filed a cross-complaint asserting that the reimbursement agreement was unenforceable.

In defending against the employer’s attempt to recoup the cost of the training, the employee unsuccessfully asserted, among his other defenses, that the employer was attempting to make an end-run around the various wage provisions of the California Labor Code and violated the FLSA’s “free and clear” payment requirement, among other claims. However, a trial court granted the employer’s motion for summary judgment on both its complaint and the employee’s cross-complaint.

No Labor Code breach. Labor Code sections 2802, 2804, and 450 prevent employers from passing certain operating expenses on to employees. The employee contended that the reimbursement agreement was an unlawful attempt to foist workforce costs onto employees. However, none of these statutes was implicated by a strictly voluntary, optional training program of the sort offered by the employer, the appeals court noted. The employee made no expenditure nor suffered any loss in direct consequence of the discharge of his duties or in obedience to the directions of the employer. Rather, it was the employer that fronted the costs of the advanced training voluntarily undertaken by the employee.

Not unconscionable. The appeals court next rejected the employee’s contention that the reimbursement agreement was procedurally unconscionable. First, the estimated cost of the program was $46,000, not the $30,000 ultimately specified in the reimbursement agreement. And there was no evidence the nearly three-year program was improperly valued. Also, the reimbursement terms were no surprise. Moreover, the employee was not contracting for necessities but for an optional, advanced educational program.

No taking of “wages.” Finally, the court rejected the employee’s contention that the employer’s reimbursement demand of $28,000 was an unlawful withholding of “wages” under Labor Code sections 221, 222, and 223. Those provisions addressed the proper payment of wages, and that was not an issue contemplated by the agreement to repay training expenses. Further, the employer’s complaint in no way alleged any part of the $28,000 sought was “wages” under any provision of the Labor Code.

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Bill would curb mandatory arbitration under FAA

February 5th, 2016  |  Pamela Wolf  |  Add a Comment

Senator Patrick Leahy (D-Vt.) has introduced a bill that would curb mandatory arbitration in employment disputes, civil rights cases, and other lawsuits. The Restoring Statutory Rights Act is aimed at restoring “the rights of Americans who too often are forced into mandatory arbitration,” as Leahy put it. Senator Al Franken (D-Minn.) is the lead cosponsor of the legislation.

Introduced on February 4, the bill would ensure that when Congress or the states have created rights and remedies for injured victims, victims are able to enforce those rights and remedies in court, according to its sponsors. The legislation would clarify also that when states take action to address forced arbitration, like Vermont and other states have tried to do, federal law should not interfere.

The problem. The proposed legislation, S. 2506, takes issue, among other things, with recent court decisions, namely the Supreme Court’s AT&T Mobility v. Concepcion and American Express Co. v. Italian Colors Restaurant, which “have interpreted the Federal Arbitration Act to broadly preempt rights and remedies established under substantive State and Federal law.” As a result, business entities are able “to avoid or nullify legal duties created by congressional enactment, resulting in millions of people in the United States being unable to vindicate their rights in State and Federal courts,” the proposal explains.

“This problem has meaningful, real-world implications for Americans’ ability to seek justice,” Leahy said in a prepared statement. “When victims are forced into private arbitration, their cases proceed without public record. The cases cannot serve as precedent for future injustices, and the plaintiffs—hardworking consumers—cannot obtain a meaningful appeal. An arbitrator is selected by the corporate defendant, creating incentives that favor repeat corporate players. In many cases, forced arbitration stops victims’ legal actions altogether: by requiring victims to waive their legal right to join with other victims in a class action, arbitration clauses often remove the crucial tool that plaintiffs need to afford pursuing their claims.”

The solution. The bill would solve the problem by clarifying that “congressionally established rights and remedies may not be waived prior to the institution of a dispute by the party intended to be protected by such statute.” The legislation is also intended to “reinstate and reaffirm existing rights and remedies of the people of the United States enacted since the enactment of the Federal Arbitration Act regarding access to the courts that have, or may have been, abrogated or diminished.”

Violations of state and federal law or constitutions. The Restoring Statutory Rights Act would amend the FAA, 9 U.S.C. Section 2, to exclude enforcement of a written provision that mandates arbitration of a claim for damages or injunctive relief that is brought by an individual or small business concern (as defined in Sec. 3 of the Small Business Act), in either an individual or representative capacity, that arises from an alleged violation of a state or federal statute, U.S. Constitution, or a state constitution, unless the written arbitration “is entered into by both parties after the claim has arisen and pertains solely to an existing claim.” (Emphasis added)

Grounds for revocation. The bill would also clarify that reasons for not enforcing an arbitration agreement, “grounds as exist at law or in equity for the revocation of a contract,” include a state or federal statute, or a state or federal court finding “that prohibits the agreement to arbitrate on grounds that the agreement is unconscionable, invalid because there was no meeting of the minds, or otherwise unenforceable as a matter of contract law or public policy.”

Who decides validity and enforcement? Notably, S. 2506 leaves the determination of whether the arbitration agreement is valid and enforceable under the FAA to the courts, rather than arbitrators, “irrespective of whether the party resisting arbitration challenges the agreement to arbitrate specifically or in conjunction with other terms of the contract containing such agreement.”

“When Americans sign cell phone agreements, rent an apartment, or accept a contract for a job, most of us focus on the service we are about to receive or that we are about to provide,” Leahy said. “What Americans do not realize—until it is too late—is that too often we are also signing away crucial legal rights. Legal fine print tips the scales against us. It is forcing consumers into private arbitration, denying us of our Constitutional right to protect ourselves in court.”

Praise. The measure immediately garnered praise from the National Employment Lawyers Association: “Introduction of the Restoring Statutory Rights Act affirms that access to the courts by employees to seek resolution of employment disputes is fundamental to achieving fairness and justice in the workplace. Indeed, employees whose workplace rights are violated by their employers should not also be robbed of their day in court by employer-imposed forced arbitration clauses.”

Additional cosponsors of the Restoring Statutory Rights Act include Senators Richard Blumenthal (D-Conn.), Dick Durbin (D-Ill.), and Sheldon Whitehouse (D-R.I.).

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