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Attorney misconduct: Four behaviors that lead to sanctions

February 16th, 2017  |  Lorene Park  |  Add a Comment

By Lorene D. Park, J.D.

If there is one branch of federal government where rules of ethics and decorum are consistently enforced, it’s the courtroom. Our “so-called judges,” as President Trump has referred to them, are charged not only with upholding the Constitution, but also with enforcing high standards of conduct among attorneys, thereby ensuring the integrity of our system of justice. Sometimes that means imposing sanctions for pursuing frivolous claims, for lying to the court, and for other attorney misconduct. Here are four examples of attorney conduct that often results in sanctions.

1. Pursuing frivolous claims with no basis in law or fact

First, any attorney who passed a bar exam should know not to file frivolous claims or to continue pursuing claims after it has become clear (perhaps through discovery) that they have no basis in law or in fact. Not only will it hurt the attorney’s reputation among peers and judges, but it exposes the attorney and his or her clients to liability for attorneys’ fees and other sanctions. Nonetheless, attorneys regularly get sanctioned over plainly “specious” allegations.

For example, the Third Circuit recently affirmed an order requiring a plaintiff’s attorney to pay nearly $116,000 because he pursued “substantively frivolous” claims under the ADEA and the LMRA, even after it became clear they had no basis. In the opinion of the district court that granted the employer’s motion for Rule 11 sanctions and the union’s Rule 54 motion for attorneys’ fees, the core problem was that the attorney was less than forthright and needlessly kept the action alive at several junctures with “specious filings,” likely with the intent to “coerce the Defendants into settling a meritless claim.” The attorney argued he should not be sanctioned for asserting novel theories, but the district court found nothing novel about his claims

In another case, a federal court in Illinois imposed Rule 11 sanctions against an employee and his attorney because they continued to pursue age discrimination claims even after they learned the employee was actually replaced by someone who was 10 years older than he was. While a mere disagreement on the facts wouldn’t result in sanctions, the court viewed the employee as “assuming the posture of an ostrich and firmly placing his head in the sand.” One would think his attorney would have pulled it out.

In a case out of Connecticut, attorneys for professional wrestlers managed to walk away from a consolidated wrestling case with only a stern warning for “highly unprofessional” misleading statements, including asserting an “unprovable” claim that the wrestlers had chronic traumatic encephalopathy “on information and belief.” Dismissing the case against World Wrestling Entertainment, the court noted that CTE purportedly can only be diagnosed post-mortem through an autopsy of the subject’s brain, and there was no allegation here that the wrestlers had an autopsy that tested for CTE.

2. Needlessly multiplying the proceedings

Along the same lines of asserting baseless claims, some attorneys incur judicial wrath by filing unnecessary motions (that could have been resolved without judicial intervention) or engaging in litigation practices that waste time and resources. For example, an employer’s attorney was called to task for proceeding with a court-ordered mediation in a race discrimination case even though he knew the employee’s communicated settlement demand was “well beyond” what his client was willing to pay. His failure to share that information with the mediator resulted in a largely unproductive mediation that wasted the time and resources of all involved, concluded a federal court in Pennsylvania, imposing sanctions covering the employee’s share of the mediator’s fee. The court did not impose attorneys’ fees, which it reasoned would have been incurred anyway with the attorney’s preparation for an upcoming neutral evaluation proceeding.

In a case out of Missouri, a federal court exercised a great deal of patience with an attorney’s use of “overheated rhetoric” in briefings. Though dismissing his client’s state-law claims for health benefits, the court allowed her to amend her complaint to add an ERISA claim (to preserve it). Instead of amending, the plaintiff filed a notice of voluntary dismissal. Noting that counsel may not understand the procedural posture and the potential for preclusive effect against any future ERISA claims, the court denied the motion and again extended time to amend. Finally, the plaintiff amended to add an ERISA claim before again filing a notice of voluntary dismissal. When the court granted the defendant’s request for time to review that filing, plaintiff’s counsel filed an objection accusing the court of impropriety and attacking opposing counsel with “unprofessional and inappropriate language.” Finally out of patience, the court exercised its inherent authority under 28 U.S.C. §1927 and ordered plaintiff’s counsel to show cause why he shouldn’t be sanctioned for “unreasonably and vexatiously” multiplying the proceedings.

In some cases, an attorney may not be outright sanctioned for multiplying the proceedings, but may indirectly have to pay for doing so when a court significantly reduces an award of attorneys’ fees (depending on the fee arrangement, a client may or may not have to make up the difference between the award and what was actually billed). In a race discrimination case out of New York, for example, a federal court reduced what could have been an award of $739,000 in attorneys’ fees to $492,706, finding that the “extreme contentiousness” of the litigation and unreasonably high number of hours billed was largely due to the “abysmal” behavior of the employee’s attorney during the litigation and “self-inflicted wounds” during discovery.

3. Misbehaving in depositions

While most discovery disputes usually involve a failure to fully respond to discovery requests, there are occasionally more serious disagreements over whether an attorney’s behavior during a deposition was so unprofessional as to warrant sanctions. Whether fines or other sanctions are imposed will depend on the context, including the nature of the alleged impropriety and attorney’s past behavior (including any prior warnings from the court to behave).

In one case, a federal magistrate judge in New York fined a plaintiff’s attorney $4,700 for unwarranted objections and interruptions during the deposition of his client, and for baselessly accusing opposing counsel of asking racist questions. Whether the attorney’s disruptive behavior was to frustrate opposing counsel or to assure his client of his zealous advocacy, casting aspersions on opposing counsel’s character had “no place in the litigation process and cannot be tolerated,” wrote the court.

In a case from a federal court in Pennsylvania, both sides’ attorneys misbehaved in an employee’s deposition and both got off with warnings. The employee’s attorney was chastised for strategic interruptions and coaching, including whispering to her and showing her his written notes while she was testifying. This, said the court, frustrated the purpose of the deposition. On the other side, defense counsel was cautioned to avoid obnoxious behavior toward the employee when the prematurely ended deposition resumes. Plaintiff’s counsel accused him of asking inappropriate questions on such matters as whether she viewed porn or had been unfaithful to her husband. He also allegedly mocked the employee and rolled his eyes at her, showing what her attorney claimed was “particular insensitivity” considering this was a sexual harassment case.

4. Presenting “alternative facts” (lying) to the court

Beyond mere discovery violations and misbehavior in depositions, some attorneys have been sanctioned for “massaging” evidence to suit current needs (e.g., “sham affidavits”), or worse, outright lying to the court. Obviously, courts do not treat such behavior lightly. For example, the First Circuit affirmed the imposition of $1,000 in sanctions against an attorney based on the submission of a “sham” affidavit by his client, which the court characterized as an attempt to raise triable issues in a discrimination suit by contradicting the employee’s prior testimony. In imposing sanctions under Rule 11 and 28 U.S.C. §1927, the lower court had emphasized the attorney’s track record of similar tactics, noting he was once “admonished to never again file a sham affidavit before this Court.”

Perhaps he forgot that all attorneys have an ethical duty of candor to the court. Woe to attorneys who get caught lying. For example, the Seventh Circuit affirmed a $5,000 sanction against an attorney who failed to explain how a false sexual assault allegation made it into a 100-paragraph complaint. His client in this sex discrimination suit denied in deposition that there was any sexual assault or that she told her attorney there was an assault. In another case, the Fifth Circuit affirmed a $1,000 sanction against an attorney who violated several court orders, including his attempt to make an “end-run” around a court order denying a motion to enroll him as co-counsel (by filing a second lawsuit that added himself as counsel) and another attempt to “obfuscate his involvement” in a series of three consolidated sexual harassment cases.

Behave yourselves out there!

The take-away from these examples is fairly obvious—at least to those working with the judicial branch—follow the rules, act professionally, and don’t lie. That said, one sub-theme found among these cases is that occasional missteps are forgiven. When reading the opinions, it is clear that courts consistently consider the context and appear to give attorneys multiple warnings and opportunities to correct errant behavior before imposing sanctions.

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OFCCP webpages disclose FY 2017 settlements not publicized via agency press releases

February 14th, 2017  |  Cynthia L. Hackerott  |  Add a Comment

Continuing a practice that began in fiscal year (FY) 2016, the OFCCP’s Class Member Locator webpage and online FOIA Reading Room reveal some conciliation agreements and consent decrees entered into by the OFCCP thus far in FY 2017 for which the agency did not issue a corresponding press release. In all of the cases listed below, the contractor did not admit liability.

AmeriQual Group LLC. AmeriQual Group LLC, a food processing company, will pay $325,532 to resolve allegations of hiring discrimination at its Evansville, Indiana facility. The company produces, packages, assembles and distributes shelf-stable food products to the U.S. Department of Defense, other federal agencies and major food companies. Its products include “Meals Ready to Eat,” commonly known as MREs, used by the armed services. In an OFCCP compliance review, the agency concluded that from November 18, 2010 through September 26, 2011 the federal contractor discriminated against 221 qualified men who applied for entry-level “Production 1” positions and were not hired. In December 2015, the OFCCP announced that it had filed an administrative suit to pursue these charges. Since January 2010, the company has held federal government contracts worth more than $700 million, according to that OFCCP statement.

Through the investigation, the OFCCP determined that the company segregated its production line workforce. It based work assignments on gender stereotypes: putting women in “light duty” jobs and having men do more labor intensive work, the agency alleges. Through interviews with company officials and employees, OFCCP investigators learned women were selected for table inspector jobs, where a majority of the hiring occurred, while men were relegated generally to loader and utility positions, where less hiring took place. The agency also asserts that AmeriQual attempted to create after-the-fact justifications for failing to hire male applicants by making notations on “sticky notes” and other documents and then adding them to files. Those notations did not appear on the original documents that the company provided at the beginning of the investigation, the OFCCP says, adding that AmeriQual also failed to provide specific hiring records during the course of the investigation.

Pursuant to a consent decree signed in mid-January 2017, the company will also extend job offers until 27 male class members from the agreement’s “Priority Employment List” have been hired or until the list is exhausted, whichever occurs first. In addition, it will modify its applicant selection procedures to ensure it do not create barriers to employment, and require all employees involved in its application/selection and hiring process to participate in a minimum of two (2) hours of EEO training. ALJ Morris D. Davis entered an order approving the consent decree on February 1, 2017.

Apex Systems, LLC. Apex Systems, LLC, a staffing firm specializing in information technology, life sciences, and healthcare, signed an agreement in November 2017 promising to pay $148,500 to resolve OFCCP allegations that it against 82 qualified black applicants who applied, and were not hired, for “Recruiter” positions at the contractor’s Atlanta, Georgia establishment. The period of alleged discrimination was January 1, 2012 through December 31, 2013. Under the agreement, signed by agency officials in December 2017, Apex will also extend six job opportunities and revise its selection procedures and conduct related training for HR personnel, managers and supervisors to ensure that this violation does not recur. It has also agreed to remedy cited recordkeeping violations.

Crossmatch Technologies. In early January 2017, Crossmatch Technologies, a leading biometric identity management solutions company, agreed to pay $49,305.29 to resolve allegations of compensation discrimination at its Palm Beach Gardens, Florida headquarters. An OFCCP compliance review found that the federal contractor discriminated against 13 women by paying them less than their male counterparts. Under the agreement, Crossmatch will also make pay adjustments and revise its compensation policies and procedures to ensure that this alleged violation does not recur. The period of alleged discrimination is October 1, 2013 to the date of agreement.

John Q. Hammons Hotels Management, LLC. The former employer of the employees at World Golf Village Resort Hotel, John Q. Hammons Hotels Management, LLC, entered into a conciliation agreement in late January 2017, in which it agreed to pay a total of $47,000 to resolve allegations of hiring discrimination at its St. Augustine, Florida facility. According to the OFCCP, the hotel and hospitality services establishment discriminated against 75 qualified women who applied for “Banquet Set Up & Housekeeping Utility” positions, from January 1, 2013 through December 31, 2013, and were not hired. Under the agreement, Atrium Hospitality LP, current owner and operator of World Golf will also extend 5 job opportunities to eligible class members as positions become available.

LandCare USA, LLC. To resolve allegations of hiring discrimination at its Las Vegas, Nevada facility, LandCare USA, LLC (formerly known as Trugreen Landcare) a residential and commercial landscaping company, agreed to pay $161,899. The OFCCP asserts that the company, from May 1, 2012 through December 31, 2013, discriminated against 243 qualified Non–Hispanic applicants who applied for “Laborer Non–Driver” positions and were not hired. Pursuant to an October 2016 conciliation agreement, the contractor will also extend 29 job offers and will immediately cease using the challenged selection procedures, practices, and/or policies which the OFCCP maintains disparately affected the hiring of non–Hispanic applicants for the positions at issue.

Medline Industries, Inc. In January 2017, Medline Industries Inc., a surgical and medical instrument manufacturing and distributing company, signed a conciliation agreement in which it promised to pay just under $100,000 to resolve OFCCP allegations that discriminated against 44 male applicants for line assembly positions and against 53 female applicants for packager positions at its Waukegan, Illinois, facility. Under the agreement, the contractor will also extend two male and three female job opportunities and will review and evaluate policies affecting hiring selection process. The period of alleged discrimination is April 1, 2011 through March 31, 2012.

Splunk, Inc. Agreeing to provide $2.7 million in back pay, Splunk, Inc, a software company that specializes in collecting, analyzing and storing machine generated big data, entered into a conciliation agreement to resolve OFCCP claims that, from August 1, 2010 through July 31, 2012 , it discriminated against 872 African American and Asian applicants who applied for “Technical Professional,” “Senior Technical Professional,” and “Administrative Professional” positions and were not hired. Under the January 19, 2017 agreement, the company will also extend 11 job offers and hire an independent expert (subject to OFCCP approval) to review and evaluate its hiring and recruitment practices.

Unifirst Corporation. UniFirst Corporation, a workplace uniform and laundry services company, entered into a conciliation agreement with the OFCCP in late January 2017 to resolve two sets of allegations. First, the contractor agreed to pay $75,000 to resolve charges that it discriminated against 17 women at its Charlotte, North Carolina facility by disproportionately assigning them to lower paying “Job Group 7 Production” positions while males were hired into higher-paying Job Group 7 Production positions. UniFirst will also extend 7 job opportunities with retroactive seniority to eligible class members who return to work for the company, Second, the company will pay $116,505.76 to settle claims it discriminated against 494 men who applied for Job Group 7 Production positions and were not hired at its Charlotte, North Carolina facility, and will extend 6 job opportunities. In addition, UniFirst will revise its policies and procedures. The period of alleged discrimination in both cases is September 1, 2009 through February 28, 2014.

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NLRB regional director authorized to take steps to protect integrity of Board processes

February 9th, 2017  |  Ron Miller  |  Add a Comment

Answering a question of first impression in representation proceedings, the NLRB granted in part an employer’s appeal from an order of a regional director denying its motion to require union counsel to withdraw because of a conflict of interest. The employer’s motion was based on its contention that because union counsel had previously represented it in another matter, counsel suffered from a disqualifying conflict of interest under the Maryland Lawyers’ Rules of Professional Conduct. The regional director denied the employer’s motion, after determining that he lacked the authority under Section 102.177 of the Board’s Rules and Regulations to grant the relief sought.

No so, said the Board in Supreme Airport Shuttle LLC. The employer appealed, urging the Board to direct the General Counsel to initiate an investigation of its allegations. The Board determined that the regional director, pursuant to the authority delegated by the Board to regional directors with respect to representation proceedings and subject to the Board’s review, has the authority to decide whether the relief sought by the employer was warranted, independent of the disciplinary procedure established by Section 102.177, which is administered by the Board’s General Counsel.

In an unfair labor practice proceeding, an administrative law judge, subject to the Board’s review, has the authority to disqualify a party’s counsel based on an impermissible conflict of interest. The Board found no sound reason for taking a different approach here. Accordingly, the Board concluded that it has an institutional interest in policing and preserving the integrity of its own proceedings, regardless of their nature. As a result, the Board reversed the regional director’s ruling and ordered him to reconsider the employer’s motion and conduct any investigation deemed necessary in order to decide the motion.

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Without unions, what will union avoidance industry do?

February 7th, 2017  |  Joy Waltemath  |  Add a Comment

State right-to-work. On February 6, 2017, Missouri Governor Eric Greitens signed Senate Bill 19 making Missouri the 28th right-to-work state, another in a litany of recent victories for “right-to-work” proponents. Only the Northeast and the West have so far avoided successful right-to-work legislation at the state level, but New Hampshire is poised to be next, with a bill reportedly having passed the state senate. Under the Missouri law, effective August 28, 2017, employers are barred from requiring employees to become, remain, or refrain from becoming a member of a labor organization or to pay dues or other charges required of labor organization members, including any payments to charities or third parties in lieu of dues or other charges as a condition of employment.

National right-to-work. Last week, two Republican lawmakers introduced the “National Right-to-Work Act.” The bill, H.R. 785, introduced by Representatives Joe Wilson (R-S.C.) and Steve King (R-Iowa), would amend the National Labor Relations Act and the Railway Labor Act to remove language permits agency shop agreements. “At least 80 percent of Americans are opposed to forcing employees to pay dues as a condition of their employment, and our bill would protect workers by eliminating the forced-dues clauses in federal statute,” Wilson said in a statement.

Opponents say the measures have nothing to do with the right to work, Representatives Bobby Scott (D-Va.) and Peter DeFazio (D-Or.) said in a statement that although states are permitted to pass such anti-union legislation, this bill would “create an unfunded federal mandate that overrides a state’s wishes by requiring private labor organizations to support free riders without limitation.” Scott and DeFazio saw the bill as “a backdoor attempt” to bankrupt labor unions by forcing them to provide services for people who do not pay dues.

Calling the bill “a direct attack on workers and their families, by weakening unions’ ability to collectively bargain and negotiate for good wages and benefits,” Scott and DeFazio cited studies showing that “diminishing unions leads to lower wages and salaries for union and non-union workers alike. This is why wages are lower in so-called right to work states than those that are not.”

Public sector agency fees. Meanwhile, on February 6, the Center for Individual Rights filed a lawsuit against the state of California and the California Teachers Association on behalf of eight California public school teachers and the Association of American Educators. The teachers are again challenging California’s “agency fees” law. CIR previously represented other teachers in Friedrichs v. California Teachers Association, which raised the same issue and which resulted in an equally divided, non-binding U.S. Supreme Court opinion after the death of Justice Scalia last year. The gist of the suit is that public sector agency fees violate the First Amendment by forcing teachers to pay annual fees to the union, even if they are not a member.

According to a CIR press release, California is one of 23 states that require public employees to pay (reduced) union fees, even those who have expressly opted out of union membership. The eight teacher plaintiffs in CIR’s complaint in Yohn v. CTA have political and moral objections to policies on which unions spend their money. Stressed CIR in announcing the new lawsuit, “[w]ith judicial nominations now moving forward, it is imperative to have the issue ready for the full Supreme Court to consider. Questions of fundamental rights—like the right to free speech and free association as laid out in this case—deserve a final and binding decision from the Court.”

Should President Trump’s nominee for the Supreme Court, Neil Gorsuch, be confirmed, he is widely expected to provide the stand-in for Scalia’s anticipated fifth vote that would overturn the Court’s 1977 precedent in Abood v. Detroit Board of Education that allowed agency shop arrangements.

Union membership rate. As pointed out by my colleague David Stephanides last month, the union membership rate failed to advance in 2016. The Bureau of Labor Statistics announced January 26 that the rate was 10.7 percent in 2016, down 0.4 percent from 2015. In 2016, the number of wage and salary workers belonging to unions was 14.6 million, down 240,000 from 2015 (in 1983, the first year for which comparable data are available, the union membership rate was 20.1 percent). The public-sector union membership rate (34.4 percent) was more than five times higher than the private-sector rate (6.4 percent).

Plus, the NLRB reported January 31 that the number of union-filed representation petitions fell to 1299 in FY 2016, down from 1490 in FY 2015, a significant drop. Over 73,000 eligible employees voted in FY 2016, down from over 91,000 in 2015.

Once again, it appears that the revised election rules governing representation-case procedures (the “quickie” election rules to which many employers strenuously objected), which became effective in April 2015, are having little impact on feared union gains. Although unions won 72 percent of the petitioned-for elections, up from 69 percent in FY 2015, with the drop in union-filed petitions and the fall-off in eligible voter participation, any possibility for gains evaporated.

Union avoidance industry. A well-known and oft-cited article in the British Journal of Industrial Relations published in 2006, The Union Avoidance Industry in the United States, tracked this “industry,” composed of “consultants, law firms, industry psychologists, and strike management firms,” and claimed it was then worth “several hundred million dollars per year.” Both the ability to resist unionization and to undermine union strength overall are the ends the industry seeks, and it appears—notwithstanding the fearmongering from the industry that occurred during the eight years of the Obama Administration—that its efforts continue to be successful. But what will the industry do when it doesn’t have unions to kick around—and profit from—any longer?

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‘Blacklisting’ final rule on the way out

February 6th, 2017  |  Pamela Wolf  |  Add a Comment

The House, on February 2, passed a joint resolution of disapproval that would block the Labor Department’s controversial so-called “blacklisting” rule that implements President Obama’s Fair Pay and Safe Workplaces Executive Order. The 236-187 vote fell mostly along party lines, with three Democrats joining Republicans to approve the resolution and one Republican siding with Democrats who gave it a thumbs-down. Given that the Senate, like the House, is dominated by Republican lawmakers, and President Trump said he would sign it, the final rule is on the way out.

H.J. Res. 37 uses a procedural move under the Congressional Review Act that permits Congress to pass a resolution of disapproval to prevent, with the full force of the law, a federal agency from implementing a rule or issuing a substantially similar rule without congressional authorization.

Disclosing labor violations. The final rule on the chopping block, among other things, requires prospective contractors to disclose violations of 14 basic workplace protections from the last three years, including those addressing wage and hour, safety and health, collective bargaining, family and medical leave, and civil rights protections. It also bars federal contractors from enforcing mandatory pre-dispute arbitration agreements as to workers’ claims of sexual assault or civil rights violations.

Not rewarding violators. House Education and the Workforce Committee Ranking Member Bobby Scott (D-Va.) opposed the resolution, saying that it would dismantle Obama’s Fair Pay and Safe Workplaces Executive Order and its assurance that taxpayer funds are not awarded to government contractors who willfully and repeatedly engage in labor law violations, such as wage theft or maintaining unsafe workplaces.

Scott said it’s imperative that contractors bid on a level playing field when they compete for contracts. “Unfortunately, this Resolution would effectively reward contractors who cut corners, endanger the rights and safety of their workers, and studies show, compromise quality,” Scott said on the Senate floor. “Although most federal contractors obey labor laws, studies by GAO, the Senate HELP Committee and others document that federal contractors with histories of serious, willful, and repeated violations of labor, employment and non-discrimination laws continue to be rewarded with federal contracts.”

Filling the data gap. “The rule implementing the Executive Order on Fair Pay and Safe Workplaces does not add any extra layers of review,” Scott said, “rather it would fill the data gap by requiring contractors to disclose whether they have violations of 14 long-standing labor laws, including the Fair Labor Standards Act, the Occupational Safety and Health Act, the Vietnam Era Veterans Readjustment Assistance Act, and non-discrimination laws.” Scott also noted that the final rule only applies to contracts over $500,000, which are not “Mom and Pop” operations.

Trump vows to sign the resolution. The Trump White House, expressing approval of five joint resolutions now working their way through Congress, including this one, had this to say about the “blacklisting” rule: “The rule would bog down Federal procurement with unnecessary and burdensome processes that would result in delays, and decrease competition for Federal government contracts. Rolling back this rule will also help to reduce costs in Federal procurement.”

The Trump Administration said it is “committed to reducing onerous regulatory burdens on America’s businesses and using existing authorities to continue enforcing the Nation’s workplace laws.”

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